Securely Granting Access to Your Community Through a Visitor Management System

Securely Granting Access to Your Community Through a Visitor Management System

Securely Granting Access to Your Community Through a Visitor Management System


As our communities grow, it becomes increasingly important to keep track of who is coming in and out of our buildings. Whether you are managing an apartment complex, school campus, or hospital, it is essential to implement a visitor management system that can securely grant access to authorized parties while keeping unauthorized individuals out. In this blog post, we will explore the different types of visitor management systems available on the market and how they can benefit your community. If you're looking for a visitor management software that can help you keep your community safe, contact Safehouse Systems today to get a free quote.


1. Traditional Sign-In Logs

One of the most common methods of visitor management is a traditional sign-in log. This involves a handwritten list where visitors provide their name, contact information, and purpose of their visit. While this method is easy to implement and low cost, it poses a significant security risk. Anyone can write down fake information or steal the log book, making it challenging to track who is actually in the building. Moreover, it can be tedious and time-consuming to transcribe information from the log book into a digital database, making it difficult to retrieve data in a pinch.

2. Barcode Scanning

Barcode scanning is a more sophisticated method of visitor management that involves scanning a visitor's driver's license or identification card, creating a digital record in real-time. This method is more secure since it virtually eliminates the possibility of someone writing down false information. Additionally, barcode scanning can quickly communicate identification information to staff members should a security issue arise. 

3. Facial Recognition

Facial recognition software is an increasingly popular method of visitor management that uses artificial intelligence to identify people as they enter the building. This method is not only secure but also offers many other benefits, such as improved efficiency and speed. With facial recognition software, visitors can quickly move through the check-in process without the need for manual scanning, and the system can provide alerts if it detects someone who should not be on the premises.

4. Mobile Apps

Mobile apps are becoming an essential part of visitor management, as they offer a convenient way to check in visitors and keep track of their movements. With a mobile app, visitors can check-in before they arrive, allowing them to quickly move through the check-in process when they arrive. Additionally, these apps can provide real-time updates, such as alerts if a visitor hasn't checked out after a predefined period.

5. Integration with Security Systems

Lastly, the most secure visitor management systems will integrate with your building's existing security systems, such as access control and surveillance cameras. This ensures that if an unauthorized person tries to enter the building, the security system will immediately be alerted.



In conclusion, keeping your community safe is essential, and a visitor management system can help you achieve that goal. There are various methods available to secure access to your community, and it is crucial to choose one that suits your needs. Consider factors such as security, convenience, and scalability when choosing a system. Safehouse Systems can help you choose the best visitor management system for your community, ensuring that you are adequately protected. Contact us today to get started.

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